Lease, License, and Use Agreement
According to University Administrative Policy, the Real Estate Office must approve any agreement to use or lease real estate (land and buildings, including space within a building). University real estate, whether owned or leased, must be used for purposes that contribute to the University’s mission, unless a written agreement provides for another approved use of the real estate by a non-University entity. Under University Administrative Policy, agreements for use or lease of real estate are developed or approved by the Office of the General Counsel. In many instances, the appropriate lease, license or use agreement can be found in the Contracts Library, which is maintained by the Office of the General Counsel. Otherwise, the Office of the General Counsel will develop the appropriate agreement through consultation with the Real Estate Office and negotiation with the
non-University entity. The Board of Regents must approve leases of real property, easements and other interests in real property if in the initial term, the present value of the amount to be paid by or to the University exceeds $1,250,000. Contact the Leasing Manager for the lease and use of real estate. Note that a written agreement is not required for certain uses of University real estate by Registered Student Organizations. The use of outdoor spaces on University real estate is covered by the Outdoor Space Policy. See the Delegations Library to determine who has authority to sign lease, license, and use agreements. Contact Dan Piper or Beth Zamzow regarding legal issues about buying or selling University property. For additional information and clarification on University policies and procedures regarding the lease and use of real estate and other real estate matters, contact the Real Estate Office at (612) 625-5345.
Purchase and Sale
According to University Administrative Policy, the Real Estate Office is responsible for purchasing and selling all University real estate (land and buildings, including space within a building). Acquisitions of real estate must support the University's educational, research or outreach mission. Disposal of real estate may occur when it is not needed now or in the future to fulfill the University’s mission. Under University Administrative Policy, agreements for the acquisition or disposal of real estate are developed or approved by the Office of the General Counsel. The Board of Regents must approve the purchase or sale of real property with a value greater than $1,250,000 or larger than 10 acres. The University may acquire property by Eminent Domain, if authorized by the Board of Regents. See the Delegations Library to determine who has authority to sign agreements for purchasing and selling real estate. Contact Dan Piper or Beth Zamzow regarding legal issues about buying or selling University property. For additional information for sales and purchases of University real estate and clarification on University policies and procedures regarding real estate matters, contact the Real Estate Office at (612) 625-5345.
Use Agreement for University Events Off-Campus
Hotel contracts and facility rental agreements are types of use agreements and, therefore, must be reviewed by the Real Estate Office and the Office of the General Counsel. The Real Estate Office has negotiated “standard contracts” with several hotels and event centers in the Twin Cities area that frequently host University events. These standard contracts have been placed in the Contracts Library. Because all standard contracts have been reviewed and approved by the Office of the General Counsel, no additional legal review is needed. In addition, the Real Estate Office has delegated its approval authority to departments for this category of contracts if the contract is valued less than $10,000 or, in certain cases, $50,000. Contact Dan Piper or Beth Zamzow regarding legal issues about Real Estate Use Agreements for University events off-campus. Please check with the Real Estate Office for confirmation of delegated approval authority for your department; and for additional information and clarification on University policies and procedures regarding real estate matters, contact the Real Estate Office at (612) 625-5345.